Integrated Workplace Management System (IWMS) Solutions
Vision Pro Software revolutionises workplace management by providing a comprehensive platform that integrates all aspects of facility operations
Build a smarter, safer, and more compliant workplace with Vision Pro Software’s IWMS platform
Vision Pro Software’s compliance-first Integrated Workplace Management System (IWMS) brings together audits, risk management, asset tracking, and workplace compliance into one easy-to-use solution. Unlike traditional IWMS platforms, Vision Pro Software is designed to protect your organisation from regulatory risks while optimising day-to-day workplace operations by bringing together everything you need to manage spaces, assets, compliance, and maintenance in one place.
Whether you’re overseeing offices, campuses, or multi-site facilities, Vision Pro Software helps you optimise space usage, stay compliant, and streamline day-to-day operations. With real-time data, mobile access, and automated workflows, it’s a smarter way to create safer, more efficient, and more productive workplaces.
What is an Integrated Workplace Management System and Why Does it Matter?
An Integrated Workplace Management System (IWMS) is a central platform that helps organisations manage their real estate, facilities, assets, maintenance, and workplace services. Modern workplace management software enhances workplace experience and employee experience by supporting flexible, engaging, and efficient office environments.
For many businesses, workplace data is scattered across spreadsheets and disconnected systems. An IWMS eliminates silos, giving teams a single source of truth to:
- Reduce operational costs
- Optimise space usage with advanced space management and space planning features
- Improve employee safety and experience
- Meet sustainability and regulatory goals
Consequently, IWMS systems provide a holistic view of facilities management, portfolio management, and real estate operations, enabling real estate professionals to make informed decisions.
With workplace regulations tightening and ESG reporting on the rise, a compliance-ready IWMS like Vision Pro Software ensures you’re not just managing buildings. Comprehensive facility management software and management software solutions consolidate multiple functional areas into a single platform, streamlining operations and supporting sustainability goals. Therefore, safeguarding people and protecting your organisation.
Compliance-First IWMS: Vision Pro Software Gives You The Advantage
Most IWMS solutions are broad facility management platforms. Vision Pro Software is different. It’s an IWMS built from the ground up around compliance, audits, and risk control.
Our platform provides:
Audit & Risk Management
Plan, schedule, and track audits across multiple sites for organisations operating in multiple locations, from fire risk and legionella to health and safety. Gain instant visibility of risks, issues, and remediation actions.
Incident & Safety Tracking
Record and manage workplace incidents in real time. Automatic alerts, workflows, and notifications keep staff informed and reduce the chance of repeat issues.
Asset & Maintenance Oversight
Track thousands of assets using RFID/NFC technology, including physical assets like equipment, computers, and furniture. Link assets directly to compliance checks, so nothing slips through the cracks.
Vision Pro Software supports resource management by optimising the allocation and utilisation of resources, such as space, energy, and equipment within your facilities.
Automated maintenance scheduling and predictive analytics help reduce downtime and improve operational efficiency.
Integrated energy management features enable you to monitor and optimise energy usage across all facilities.
Compliance Automation
Replace manual reminders with automated alerts. Vision Pro Software leverages advanced digital tools to automate compliance processes, ensuring deadlines for statutory checks, inspections, and reports are never missed. By consolidating multiple solutions into a single system, the platform streamlines compliance management and reduces complexity.
Explore our Compliance Solutions for fire safety, legionella, asbestos, and more.
Who Needs IWMS Software?
Vision Pro Software supports organisations that need to align workplace operations with strict compliance standards. Typical users include:
- Corporate Real Estate & Facility Managers – managing a corporate real estate portfolio across multiple sites.
- Facilities Managers – leveraging IWMS features for asset monitoring, maintenance scheduling, and space optimisation.
- Compliance & Risk Officers – ensuring legal and regulatory obligations are met.
- Healthcare, Education, and Housing Providers – operating in highly regulated environments.
Vision Pro Software also supports collaboration between different departments, such as HR, IT, and operations, to address workplace needs effectively.
Learn how Vision Pro Software supports Social Housing, Healthcare, and Education.
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Features and Benefits of Vision Pro’s Integrated Workplace Management System
Vision Pro Software’s platform is built to do more than manage facilities, ensuring every part of your workplace is safe, compliant, and operating at its best. The platform supports workplace strategy by helping organisations adapt to the evolving workplace, including remote work and hybrid environments, through flexible space management and data-driven planning. Vsion Pro Software enhances employee well being by optimising office spaces, supporting flexible work arrangements, and creating healthier, more productive environments.
Key Features
- Audit & Risk Management: Plan, schedule, and track audits across fire safety, legionella, asbestos, and health & safety.
- Incident & Safety Tracking: Capture incidents in real time with automated alerts and workflows to prevent repeat issues.
- Asset Management: Monitor thousands of assets with NFC/RFID technology, linking them directly to compliance checks.
- Compliance Automation: Replace manual reminders with automatic alerts, ensuring no deadlines or statutory checks are missed.
- Reporting & Analytics: Generate instant dashboards and visual reports for regulators, boards, and internal teams.
- Move Management: Coordinate and track office moves to optimise space utilisation and minimise disruption.
- Request Management: Centralise and streamline employee requests and work order tracking.
- User Interface: Benefit from an intuitive, user-friendly interface designed for all user types.
- Digital Tools: Leverage advanced digital tools for automation, analytics, and process optimisation.
Benefits for Your Organisation
- Save Time: Automate manual processes and streamline workflows for faster, more efficient operations, leading to significant cost savings and improved space utilisation.
- Cut Costs: Reduce costs by consolidating legacy systems, optimising real estate utilisation, and improving operational efficiency for measurable cost savings.
- Support Sustainability: Vision Pro Software supports sustainability initiatives and sustainability goals by helping organisations reduce their carbon footprint through advanced energy management and strategies to reduce energy consumption.
- Optimise Operations: Track energy usage and optimise space planning to boost operational efficiency and workplace productivity.
- Comprehensive Real Estate Management: Manage your entire real estate portfolio, including lease agreements and lease accounting, across multiple office spaces for better compliance and financial oversight.
- Modern IWMS Advantage: Unlike traditional CAFM systems and computer-aided facility management, Vision Pro Software offers a modern IWMS platform that delivers integrated, data-driven solutions for today’s complex workplace needs.
- All-in-One IWMS Solution: The platform integrates all functional areas of facilities and workplace management into a single IWMS solution, providing a comprehensive view through advanced IWMS platforms.
- Maintenance Management: Efficiently track, schedule, and coordinate maintenance management tasks to ensure optimal facility performance and longevity.
Bring your workplace into focus with Vision Pro Software
Vision Pro Software gives you a single, connected system to manage compliance, assets, and workplace operations with confidence. By reducing duplication and centralising data, it turns complex processes into clear, streamlined workflows. Teams can see exactly what needs attention, while automated reminders and real-time insights keep everything on track.
Whether you’re looking to improve compliance, cut costs, or make better use of your space, Vision Pro delivers a practical, scalable solution that grows with your organisation.
Lets Talk About How Vision Pro Software Can Help You
We track and manage millions of Audits & Assets remotely or onsite
