A District Council responsible for housing, public buildings, leisure sites, and operational facilities needed a better way to stay on top of asbestos and wider compliance duties. Their old process relied heavily on paper files, PDFs, and scattered spreadsheets, which made it hard to keep records accurate or respond quickly when issues came up. The council chose Vision Pro Software to help them move to a more reliable, centralised, and proactive approach to managing compliance risk across their estate.
The Client
The council oversees a varied portfolio, from residential housing to community buildings and operational depots. Each site carries different compliance requirements, and their teams needed a system that could keep everything connected and easy to review.
The Challenge
Before adopting Vision Pro Software, the council was dealing with several longstanding issues:
- Records were stored in paper files or PDFs spread across different teams.
- Accessing critical asbestos information was slow for both internal staff and contractors.
- Manual data entry created inconsistencies and duplicated effort.
- The asbestos register was difficult to maintain and keep reliable.
- Compliance status across buildings wasn’t easy to track.
- Demonstrating statutory compliance during audits required significant manual work.
- The overall process was reactive and admin-heavy.
The Solution
Vision Pro Software was rolled out to give the council a unified way to manage asbestos and compliance risk:
- All asbestos and compliance records were digitised and consolidated into one platform.
- A live asbestos register became accessible on desktop and mobile for staff and contractors.
- Digital workflows supported surveys, re-inspections, remedial actions, and day-to-day compliance checks.
- Automated reporting reduced manual admin and improved consistency.
- Dashboards and alerts helped teams spot overdue actions, high-risk items, or compliance gaps.
- Training and onboarding ensured both council teams and external contractors could adopt the system smoothly.
The Results
After implementing Vision Pro Software, the council saw clear improvements across its estate:
- Around a 60% reduction in administrative workload thanks to automation and centralised data.
- Faster, more accurate inspections using mobile digital capture.
- Stronger compliance assurance, backed by a full audit trail and real-time evidence.
- Improved visibility of risk across sites and compliance categories.
- Cost savings through reduced duplication and fewer missed inspections.
- A scalable, future-ready platform with the flexibility to integrate with wider property and asset systems.
What the Council Says
“The team have been very supportive in demonstrating the system’s capability and flexibility and we are confident it meets our needs.”
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