Duty to Manage Asbestos Compliance Software for Schools & Academies
Stay compliant with CAR 2012 and manage asbestos risk with confidence. Vision Pro Software provides education trusts, academies, and schools with a powerful digital platform to manage asbestos responsibilities under the Control of Asbestos Regulations 2012. Designed for duty holders, the system makes asbestos compliance simple, secure, and always audit-ready.
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Comply with Your Legal Duty to Manage Asbestos
Easily meet the 8 key requirements of CAR 2012 in one system
Schools and academies must legally identify and manage asbestos risks. Vision Pro Software provides a complete solution that enables you to stay on top of legal obligations, ensuring records are always current and accessible.
Vision Pro supports your legal duties by enabling you to:
- Host all asbestos-related data securely in one place
- Maintain up-to-date asbestos surveys, registers, and risk assessments
- Produce and review Asbestos Management Plans (AMPs)
- Monitor ACM conditions with regular inspections
- Inform and train staff, contractors, and duty holders
- Implement control measures and document all updates
- Provide access to the right people at the right time
- Prepare for HSE audits with confidence
Centralise and Secure All Asbestos Data
Everything in one platform – live, trackable, and always accessible
Forget spreadsheets, fragmented documents and paper trails. With Vision Pro, your entire asbestos compliance record is digitised and cloud-hosted, ensuring nothing gets lost and access is securely controlled.
Key features:
- Cloud-based system available 24/7/365
- Authorised / Audited access for staff, contractors, and suppliers
- Historical records stored in line with HSE guidance (up to 40 years)
- Live updates to registers, surveys, and plans
Support Every Step of the Compliance Journey
From initial setup to ongoing support — we've got you covered
Whether you’re starting from scratch or migrating from an existing system, we help you get set up and stay compliant year after year.
Our team will:
- Import your existing asbestos management reports and CAD plans
- Work with surveyors to ensure accurate data entry
- Support completion of Priority Risk Assessments
- Assist in producing your Asbestos Management Plan (AMP)
- Provide helpdesk support for asbestos-related queries
Training Management for Staff and Duty Holders
Keep your training records up to date and ensure everyone is asbestos-aware
Vision Pro Software helps you stay compliant by giving you the tools to record, track, and manage all asbestos-related training activities. Whether it’s awareness training for maintenance staff or duty holder certifications, everything is stored centrally and audit-ready.
Key features include:
- Log and manage asbestos training for staff, caretakers, and contractors
- Track completion of duty holder/responsible person training
- Upload certificates and link them to individual users
- Store all training records securely for inspection and reporting
Always Be Audit-Ready
Be prepared for inspections from the HSE or local authorities
Vision Pro gives you the tools to monitor, review, and evidence your compliance – so you’re never caught off guard.
Benefits include:
- Automated annual review reminders
- Full history of updates and site activity
- Compliance aligned with HSG 264 & HSG 247
- Seamless access during HSE inspections
A Scalable, Flexible, and Cost-Effective Solution
A future-ready system that grows with your compliance needs
Vision Pro Software is more than an asbestos tool — it's a full compliance management platform. As your needs expand, the system supports other compliance areas such as Fire Risk, Legionella, Asset Tracking, and Audit Compliance.
Request a Full Demo of Vision Pro Software Today
See how Vision Pro Software can simplify asbestos compliance for duty holders at your academy or school.
Call us on 0115 822 2407 or complete the enquiry form below.
We track and manage millions of Audits & Assets remote or onsite.
Frequently
asked questions?
The responsibility for managing asbestos in schools falls on the "dutyholder" as defined in Regulation 4 of the Control of Asbestos Regulations 2012 (CAR 2012). The dutyholder varies depending on the type of school:
- For community schools, community special schools, voluntary-controlled schools, maintained nursery schools, and pupil referral units, the employer (local authority) is the dutyholder
- For academies and free schools, the Academy Trust is the dutyholder
- For voluntary-aided and foundation schools, the school governors are the dutyholders
- For independent schools, it may be the proprietor, governors, or trustees
In secondary schools, dutyholders might include school governors responsible for health and safety, headteachers, or buildings/estates managers. In primary schools, the duty typically falls to headteachers or school bursars.
The duty to manage asbestos requires dutyholders to:
- Know whether their premises contain asbestos, where it is, and its condition
- Keep an up-to-date record of the location and condition of Asbestos Containing Materials (ACMs)
- Assess and manage risks from asbestos to employees and others
- Make plans to manage the risks from ACMs and put those plans into action
- Ensure anyone likely to work on or disturb asbestos is provided with information about its location and condition
Dutyholders must take several practical steps:
- Arrange for an asbestos survey to be conducted on the premises
- Create a register of ACMs based on the survey results
- Develop an asbestos management plan outlining procedures for monitoring ACMs' condition over time
- Ensure information about ACMs is provided to anyone who might disturb them, especially tradespeople and caretakers
- Provide suitable training to staff who might disturb asbestos
While most staff aren't directly involved in managing buildings or maintenance:
- All staff need to be aware of potential hazards
- Staff should be instructed not to disturb or damage ACMs (e.g., by pinning work to walls)
- They should report any damage to fixtures or fittings that could release asbestos fibers (e.g., damaged ceiling tiles)
Vision Pro offers comprehensive asbestos management solutions that can help dutyholders meet their legal obligations:
Centralized Management Dashboard
Vision Pro provides centralized asbestos management dashboards that give organizations a complete view of asbestos-related activities, helping to identify priority areas and estimate costs for both planned and unplanned works.
User-Friendly Navigation Structure
The software features a user-friendly building, floor, and room tree structure for seamless navigation, which can be tailored to any level of detail. This makes it ideal for managing asbestos across multiple site locations.
Real-Time Data Access
As a cloud-based solution, Vision Pro ensures secure data storage and instant real-time access to live information, significantly improving team efficiency at the site level.
Visual Risk Display
The platform allows for in-situ editing and can be populated with hotspots for a more visual display of asbestos risks, including images and video footage. This gives users an instant first-hand view of any damage or risks in hard-to-access areas.
Mobile Capabilities
Vision Pro's Mobile App enables on-site operations with effortless data editing, viewing, and creation, allowing seamless management of information directly from the field.
Comprehensive Reporting
Asbestos surveyors or contractors can easily export asbestos information into comprehensive survey reports in various formats, providing a detailed, real-time view of current asbestos risks. These reports help ensure compliance with health and safety regulations and can be branded to suit specific needs.
Electronic Tagging
The system implements electronic tagging for all asbestos materials, enabling instant data access and revolutionizing the management of asbestos-related information.
Offline Functionality
No internet connection is required on-site, allowing work to continue regardless of connectivity. When ready to sync, completed work can be sent back with one tap while simultaneously downloading new jobs.
By utilizing Vision Pro's asbestos management software, dutyholders can ensure they remain compliant with all aspects of asbestos management while streamlining their processes and improving safety across their educational facilities.
No. If there's no internet connection available on-site, you can conduct audits offline as usual and upload the data once a connection becomes available. Alternatively, you can download the site within the Mobile App before your visit, complete your survey on-site, and upload it upon returning to the office or when an internet connection is available.
Yes, we do. We deliver online training to you and your contractors prior to implementation.
Support services are provided as part of the package. You can call 0115 7590 715 8am – 5pm Monday – Friday, or email [email protected] any time – emails will be picked up from 6am – 5pm Monday – Friday.